Deciding When to Upgrade Hotel Accounting Software

You've Renovated Your Hotels, Done PIPs; Now, Is It Time to Upgrade Your Hotel Accounting Software?

What is the cost of doing nothing?

 

February 28th, 2019

 

Every hotelier understands the cost of doing nothing when it comes to maintaining hotel condition and brand standards.  If you don’t reinvest, do the PIP, etc., your hotels will, over time, lose market share to competitors who are reinvesting in modern designs and technology.  Hoteliers need to apply the same focus on their back-of-house business systems, especially accounting.  

 

Accounting software designed to serve almost any small business does not serve a growing hotel portfolio. QuickBooks can be a great tool for hotel owners just starting out; when the owner is at his or her hotels in person every day. But, once a hotel portfolio has 3, 5, or more hotels, the business needs software that can handle more complex accounting situations (think inter-company accounting to spread an invoice between multiple hotels, or consolidated reporting, purchase orders, or fixed assets), as well as deliver more robust Business Intelligence (BI). New technology offers efficiencies with big time savings, as well as better data to make better business decisions.  Hotel companies that fail to reinvest in the latest accounting technology, will fall behind their competitors who have seen the light, as surely as those companies who somehow avoid renovating their hotel.

 

So, you are faced with two options: make the transition to a modern and robust accounting system or postpone the move until a later date.

 

As you consider your decision, you need to look beyond the initial cost of licensing and implementation to the impact on operating revenues and expenses; to the total return on investment in a modern technology. You are comparing the cost to maintain legacy small business software such as Qucikbooks or Sage, i.e. the Cost of Doing Nothing, compared to doing a “PIP” on your hotel back-office business systems to enjoy the additional business benefits provided by modern technological solutions.

 

7 Questions to Ask Yourself When Deciding on an Accounting Upgrade:

  1. What areas of business will be impacted by the new software solutions?
  2. How much effort will be involved to make the transition?
  3. What are the costs to maintain the current system? (staff time, outside support, capital, other resources, hardware, etc.)
  4. From the top down--from the owner and from the most valuable employee down--how much time is spent entering data, generating reports, and analyzing the intelligence from the current system?
  5. What are the expected efficiencies provided by the new software? Consider time savings, as well as reduced expenses or improved cash flow.
  6. Are there other intangible benefits like faster and more reliable data and reports, better business intelligence, and improved employee satisfaction?
  7. Could the savings and gains from a modern E.R.P. actually increase your company R.O.I.?

 

Once you have decided to look at modern accounting solutions, you need to compare your options.

 

You are investing in new software, so get the most bang for your buck with software that can handle all your business functions, not just accounting.

 

In the business software world, the term ‘Enterprise Resource Planning’ has become legend.  E.R.P. software allows you to handle all the processes for your business on the same software platform, providing many advantages of integration of your data that comes from different sources; think payroll & time and attendance data, PMS data, and Accounts Payable data. ERPs combine the functionality of advanced accounting with other functionality like customer resource management (CRM), document management, employee task management, fixed assets and more. A good accounting software also offers seamless integrations with a host of outside software solutions to make your life easier, like property management systems (PMS), automated accounts payable, credit card processing, third party HR, payroll, and more.

Hotel Investor Apps ERP and Accounting Solutions

 

There are a number of generic E.R.P.s, but for the Hospitality Industry, there is only ONE true web based E.R.P. that has been customized for hotels.  Hotel Investor Apps.  Check it out now at www.hotelinvestorapps.com

 

 

Find out more on our next BLOG, “6 Features to Maximize the ROI of Your New Accounting Platform”

 

‘Til Next Time,

 

Charlie Fritsch

President, MBA Hotel Brokers

 

Jaime Goss

Marketing Director, MBA Hotel Brokers


 

MBA Capital Funding Inc. is a commercial mortgage and financing services firm, specializing in arranging debt and debt structures.